Privacy Policy

Welcome to AfterWordsAI ("Company", "we", "our", "us"). We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how your personal information is collected, used, shared, and protected when you use our website (afterwordsai.net) and our meeting automation services (collectively, the "Services").

1. Information We Collect

We collect several types of information from and about users of our Services, including:

• Personal Data: Name, email address, company name, billing information, and account credentials when you register.
• Meeting Data (from Third-Party Integrations): When you connect third-party accounts (e.g., Zoom, Microsoft Teams, Google Meet), we access and temporarily process meeting metadata, recording links, and transcripts to provide our core AI analysis services.
• Usage Data: Information about how you access and use the Services, such as your IP address, browser type, device identifiers, pages visited, and timestamps.
• Communication Data: Information you provide when contacting our support or interacting with our AI chat interfaces.

2. How We Use Your Information

We use the collected data for various purposes, including:

• To provide, operate, and maintain our Services.
• To process your meeting transcripts and generate automated summaries, reports, tasks, and follow-up emails based on your explicit integration requests.
• To manage your account, authenticate standard and SSO logins, and process payments.
• To improve, personalize, and expand our Services and generative AI models (strictly in accordance with third-party API restrictions, such as Google, Zoom, and OpenAI/Gemini policies regarding data training).
• To communicate with you, including sending technical notices, updates, and support messages.
• To detect, prevent, and address technical issues or fraudulent activity.

3. Third-Party API Integrations (Zoom, Google, Microsoft)

Our platform securely interacts with third-party communication tools. We do not use your meeting data or transcripts to train our own permanent AI models for public use. Data processed via the Zoom API, Microsoft Graph API, and Google Workspace APIs is utilized strictly to deliver the immediate Service (generating your specific meeting reports) and is stored securely in your private account workspace.

*Zoom specific disclosure: Our application adheres to the Zoom App Marketplace Developer Agreement. Data retrieved via the Zoom API is encrypted at rest and in transit, and restricted to the scopes explicitly granted by the user (or IT administrator) upon installation.

4. Data Sharing and Disclosure

We may share your Personal Data in the following situations:

• Service Providers: We share information with trusted third-party vendors (e.g., hosting providers like Vercel, database providers, payment processors like Stripe, and LLM API providers) necessary to operate our business securely.
• Business Transfers: If we are involved in a merger, acquisition, or asset sale, your Personal Data may be transferred.
• Legal Requirements: We may disclose your data if strictly required to do so by law or in response to valid requests by public authorities.

5. Data Retention and Security

We retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. The security of your data is critical to us. We implement robust, industry-standard security measures (including SSL encryption, secure database architectures, and strict access controls) to protect your data from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or method of electronic storage is 100% secure.

6. Your Data Rights

Depending on your location (such as under the GDPR or CCPA), you may have the following rights regarding your personal data:

• Access: The right to request copies of your personal data.
• Rectification: The right to request that we correct any inaccurate information.
• Erasure / Deletion: The right to request that we erase your personal data ("Right to be Forgotten"), including immediate deletion of stored meeting transcripts upon account termination.
• Data Portability: The right to request transfer of your data to another organization.

7. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top of this Policy. You are advised to review this Privacy Policy periodically for any changes.

8. Contact Us